The Ultimate Pre-Departure Checklist for Medical Travel from Africa

Proper preparation is the difference between a stressful medical journey and a smooth one. This checklist covers everything you need to organize before departure — whether you are traveling for cardiac surgery, IVF, orthopedics, or any other treatment.

Medical Documents

• All previous medical reports, test results, and imaging (CT, MRI, X-rays)
• Discharge summaries from any previous hospitalizations
• Current medication list with dosages and brand names
• List of allergies (medications, food, latex)
• Blood group certificate
• Any genetic test results relevant to your condition
• Vaccination records (including COVID-19 vaccination certificate if required)

Administrative Documents

• Passport (valid for at least 6 months beyond travel dates)
• Medical visa (obtained through your country's Indian embassy)
• Hospital invitation letter
• Travel insurance documentation
• Emergency contact information (stored separately from your luggage)
• Copies of all documents stored digitally (email them to yourself)

Medications and Health Items

• Sufficient supply of all current medications for the entire trip plus 2 extra weeks
• Medications in original labeled packaging (required for customs)
• Doctor's prescription or letter for controlled substances
• Basic first aid kit (antiseptic, bandages, thermometer)
• Compression stockings for long flights (essential for surgical patients)
• Any dietary supplements currently taken (inform your treating doctor)

Financial Preparation

• International bank cards that work in India (Visa/Mastercard widely accepted)
• Notify your bank of international travel before departure
• Carry USD or EUR for exchange upon arrival (better rates than local currency)
• Keep a written record of your hospital cost estimate and payment terms
• Emergency cash reserve separate from main funds

Packing for a Medical Stay

• Loose, comfortable clothing (especially post-operative recovery)
• Slip-on shoes (easy for mobility post-procedure)
• Personal care items (hospital provides basics, but personal items help)
• Entertainment (books, tablet) for recovery downtime
• Phone charger and international adapter (India uses Type C/D/M plugs)
• Small amount of home food for comfort (within customs regulations)

Before You Leave Home

• Arrange care for dependents, children, and pets
• Inform your employer of your absence
• Set up mobile roaming or purchase an India SIM on arrival
• Brief a trusted family member on your itinerary, hospital name, and BMTA contact
• Confirm your BMTA coordinator's WhatsApp number for in-country support

On the Day of Departure

• Arrive at airport 3 hours before international flight
• Carry all medical documents and medications in your carry-on (never checked luggage)
• Confirm airport pickup with your BMTA India coordinator
• Save hospital address and coordinator number in your phone